Create a Group poll (3 or more companies to schedule)

  • Updated

Group (3 Companies) poll function allows three or more parties to coordinate dates.

Group (3 Companies) poll function is available for all plans, and there is no limit to the number of times you can use Group (3 Companies) poll to coordinate dates.

 

For the Free Plan, the maximum number of date/time candidate slots that can be selected is 6, but for the Basic Plan and above, the maximum number is 10.

 

The Group (3 Companies) poll will be scheduled adjustment in three major steps.

  1. Create a page for Group (3 Companies) poll
  2. Guests answer whether or not they can attend each candidate date
  3. Host confirms date

 

1. Create a page for Group (3 Companies) poll

Create a schedule by clicking the "Adjust the schedule" button

  1. Login to TimeRex, click the "Adjust the schedule" button on the My Space or team Space dashboard, and click "Group poll (Coordination between three or more parties)" .
  2. Set the schedule name, schedule duration, participating members, Online Meeting Settings, and time zone (, Slack integration, Chatwork integration).
  3. Click on "Proceed to selecting a schedule date".
  4. Click on the date and time you want to candidate (max. 10 slots, max. 6 slots for Free Plan).
  5. Click on "Create".
    * Please note that once a Group (3 Companies) poll is created, it cannot be edited later.
  6. Copy the URL and send it to the participants.
    * Please visit this page for more details.
     Requesting attendance input for a Group (3 Companies) poll you have created


Create from the "Group (3 Companies) poll" tab

  1. Login to TimeRex and click on the "Group (3 Companies) poll" tab on your My Space or team Space dashboard.
  2. Click on the "Creat Page" button.
  3. Set the schedule name, schedule duration, participating members, Online Meeting Settings, and time zone (, Slack integration, Chatwork integration).
  4. Click on "Proceed to selecting a schedule date".
  5. Click on the date and time you want to candidate (max. 10 slots, max. 6 slots for Free Plan).
  6. Click on "Create".
    * Please note that once a Group (3 Companies) poll is created, it cannot be edited later.
  7. Copy the URL and send it to the participants.
    * Please visit this page for more details.
     Requesting attendance input for a Group (3 Companies) poll you have created

 

2. Guests answer whether or not they can attend each candidate date

Guests enter their attendance information and send their responses as follows:

  1. Access the URL of the schedule adjustment page received from the host.
  2. Answer "yes" or "no" (○ or ×) for each candidate date and time.
  3. Enter your name, email address, and other information.
  4. Click on "Answer attendance".


3. Host confirms date

In Group (3 Companies) poll, a response notification is sent to the host for each guest who responds to an attendance question.

Once all the participants have responded, please confirm the date.

  1. Login to TimeRex and click on the "Group (3 Companies) poll" tab on the My Space or team Space dashboard.
  2. Click "View Calendar" for the Group (3 Companies) poll.
  3. Confirm participants' answers and click "Confirm".

An email notification will be sent to all participants when the date and time are confirmed.

The ICS file is attached to the booking completion notification email, so if your calendar supports it, the confirmed appointment will be automatically registered.

 

FAQ

Do guests need to register with TimeRex to answer attendance questions?

Guests can answer attendance without registering in TimeRex.

 

Is there a limit to the number of guests who may answer? (Guest side)

There is no limit to the number of guests who may answer.

 

Can I change my answer after I have answered? (Guest side)

No, it is not possible to change the content of the response after the attendance answer has been made.
If you wish to change your answer, please contact the host directly.

 

Can I change or cancel the date and time after the date is confirmed? (Host/Guest side)

No, it is not possible to change or cancel a date after it has been confirmed in the Group (3 Companies) poll.

 

Will the proposed date and time be registered in Google Calendar or Outlook Calendar? (Host side)

Yes, the date and time selected when creating the Group (3 Companies) poll page will be registered in the Google Calendar and Outlook Calendar, which are linked to TimeRex.

Once the date and time are confirmed, all appointments other than the confirmed date and time will be deleted.

 

Can Group Voting be used with smartphones? (Host side)

No. Creating a Group (3 Companies) poll and confirming a date are available only on PCs.

Attendance and absence responses on the guest side are also available for smartphones.

 

Is there a limit to the number of Group (3 Companies) polls that can be created? (Host side)

All plans allow for an unlimited number of the Group (3 Companies) polls.

 

Can I duplicate (copy) a group poll that I have already created? (Host side)

Yes, you can duplicate (copy) a group poll that you have already created.

The schedule name, schedule duration, participating members, Online Meeting Settings, time zone, Slack integration, and Chatwork integration settings will be inherited from the original.

Please select the schedule candidates again.

 

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